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Company Secretarial Services Sri Lanka

AGMs, board minutes, director changes, and statutory filings handled end-to-end

Your statutory registers stay current, your AGMs are filed on time, and your board minutes meet Companies Act standards. WinCore manages the full secretarial function from LKR 20,000/month.

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WinCore's Companies Act-qualified secretarial team manages AGMs, board resolutions, director changes, and ROC filings. Keeping your statutory register current year-round.

Every engagement includes a proactive compliance calendar, AGM notice preparation, minute documentation, and annual return filings, with no deadline slippage.

Starting from LKR 20,000 /monthOngoing Service
Statutory hygiene
Board and ROC records
Compliance
Governance-first process
Engagement model
Named secretarial lead
Cadence
Annual and event-driven

Led by Thilina Rodrigo, FCMA (CIMA): Head of BPO & Virtual CFO Services

Content last reviewed: June 2026

What is a company secretary in Sri Lanka?

A company secretary is a legally-required officer under the Sri Lanka Companies Act No. 7 of 2007. Every private limited liability company must appoint a qualified company secretary to maintain the statutory register, file annual returns with the Registrar of Companies (ROC), prepare board and AGM resolutions, and manage director changes. Failure to comply can result in ROC penalties and personal liability for directors. WinCore provides ICASL-affiliated company secretarial services across Colombo and remotely for the rest of Sri Lanka.

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What's Included

What our company secretarial service includes

Everything you need for professional service delivery with no hidden costs or surprises.

Board Meeting Management

Board meeting notices, agenda packs, certified minutes, and company resolutions. Prepared to Companies Act standards and filed in your statutory record.

Annual General Meetings

Full AGM support: 21-day notice, agenda, certified minutes, and post-AGM ROC filing. Keeping you within the statutory 15-month cycle.

Statutory Compliance

Active compliance calendar covering annual return, AGM window, director change filings, and ROC deadlines. Updated monthly and filed before due dates.

Director Appointments

Appointment and resignation documentation: board resolution, Form 20 preparation, statutory register update, and ROC filing within the 20 working day deadline.

Share Transfer Management

Instrument of transfer preparation, members' register update, stamp duty notation, and statutory ROC filing. Every step of a compliant share transfer completed.

Company Changes

Board resolution preparation and ROC filings for company name changes, address updates, and capital alterations. Managed within the statutory filing windows.

Annual Return Filing

Form 15 annual return filed with the ROC on time. Protecting directors from the LKR 500/month late penalty and the risk of company strike-off.

Corporate Document Maintenance

Statutory registers: members, directors, charges, and debenture holders. Maintained after every corporate event and available for audit or due diligence review.

Compliance Calendar

30-day advance reminders for every ROC deadline. Annual return, AGM window, director change filings. So you're never surprised by a penalty.

Statutory hygiene we own

Annual return, AGM, and statutory register handling

Every Sri Lankan limited company has three repeating compliance moments: the Annual Return (Form 15) lodged with the ROC, the AGM (statutory at least once per calendar year), and the statutory registers that must reflect every share / director / charge event. WinCore runs all three under one named secretarial lead.

  • Form 15 (annual return) prepared, signed, and lodged within the statutory window.
  • AGM notice, agenda, chair's script, and certified minutes drafted to Companies Act standards.
  • Statutory registers (members, directors, charges, debenture holders) updated and version-controlled.
  • Director / shareholder changes. Form 20, share allotments, and resolutions filed end-to-end.

Going deeper on annual returns? Read our dedicated Annual Return filing walkthrough.

Our Process

How secretarial onboarding works

Our streamlined workflow keeps projects on schedule, transparent, and measurable for every stakeholder.

1

Compliance Assessment

Review existing statutory registers, last annual return, and AGM record for compliance gaps.

1-2 days

2

System Setup

Configure compliance calendar, set 30-day alerts, and open statutory register for all corporate events.

1-2 days

3

Ongoing Management

Prepare and file meeting minutes, annual returns, and ROC notices throughout the year.

Ongoing

4

Regular Reporting

Monthly compliance status report issued to your company contact, covering all open and upcoming deadlines.

Monthly

Key Benefits

Why companies choose WinCore as company secretary

Experience the advantages of working with Sri Lanka's leading professional service provider.

  • Zero late annual return penalties. Our deadline-first filing discipline catches due dates before you do
  • AGMs and board meetings minuted to a standard that withstands auditor and due-diligence review
  • Director changes filed with the ROC within the statutory 20 working day window every time
  • Statutory registers current after every board resolution, transfer, and corporate event
  • One named secretarial officer manages your account, not a rotating support team
  • Your directors' personal statutory exposure tracked and flagged proactively
  • 30-day advance alerts for every ROC, AGM, and statutory filing deadline
  • Annual return (Form 15) prepared and lodged before penalties apply. LKR 500/month late fee avoided
Client Success Stories

What our clients say

Illustrative Sri Lanka board governance setup with agenda pack, minutes file, and ROC compliance calendar
4.7 out of 5 stars
“WinCore manages our board calendar and ROC filings with strong discipline. We have had zero missed statutory deadlines since transitioning to their team.”
Roshan Dias
Metro Holdings Pvt Ltd
Signed testimonial gathered after board calendar and statutory filing cycle review.
Verified: Feb 20, 2026
Illustrative secretarial compliance review scene with board meeting records and statutory checklist
4.6 out of 5 stars
“Their secretarial support improved meeting documentation quality and turnaround speed. Agenda packs and minutes are now standardized and audit-ready.”
Anura Bandara
Construction Plus Lanka
Signed testimonial gathered after AGM preparation and compliance documentation review.
Verified: Mar 3, 2026

Testimonial policy: quotes are displayed only after operational validation. Personal and company identifiers remain anonymized by default until legal and client content approvals are complete.

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Ensure compliance and governance with expert support

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Compare your options on Why WinCore or review common delivery questions in our FAQ.

Frequently Asked Questions

Common questions about our service

What is a company secretary in Sri Lanka?▾
A company secretary in Sri Lanka is a professionally appointed officer responsible for compliance with the Companies Act No. 07 of 2007. Duties include filing annual returns with the Registrar of Companies, organising board meetings and AGMs, maintaining statutory registers, and recording resolutions. Every Sri Lankan private limited company must appoint a qualified company secretary from incorporation.
What are the annual compliance requirements for companies in Sri Lanka?▾
Sri Lankan private limited companies must annually: (1) hold an AGM within 15 months of the previous AGM; (2) file an annual return within 18 months of incorporation and annually thereafter; (3) maintain audited financial statements; and (4) file corporate income tax via RAMIS. Late annual returns attract penalties under the Companies Act. WinCore provides full secretarial compliance from LKR 20,000/month.
What is an AGM in Sri Lanka?▾
An Annual General Meeting (AGM) is a mandatory annual assembly of a company's shareholders and directors under the Companies Act No. 07 of 2007. Sri Lankan private companies must hold an AGM within 15 months of the previous AGM. At the AGM, directors present financial statements, shareholders approve dividends, and the board is formally reconstituted if required.
What are the penalties for late annual returns in Sri Lanka?▾
Filing an annual return late exposes the company, and every officer in default, to a fine under the Companies Act, and the Registrar may charge a late fee. Persistent failure to file can result in the company being struck off the register. WinCore tracks all filing deadlines and files returns proactively.
What is the role of a company secretary in Sri Lanka?▾
A company secretary in Sri Lanka manages corporate governance and statutory compliance: preparing board meeting agendas, recording minutes, filing returns with the Registrar of Companies, maintaining statutory registers, and ensuring AGM requirements are met under the Companies Act. WinCore's secretarial team provides this full function from LKR 20,000/month.
What are typical secretarial duties?▾
Board/AGM management, minutes, statutory filings, share transfers, and compliance calendar.
Do you file annual returns?▾
Yes. We prepare and file annual returns and ongoing statutory updates after incorporation is complete.
Can you manage share transfers?▾
Yes. We prepare documents, update registers, and file the required statutory forms.
Do you support director changes?▾
Yes. We handle director appointments/resignations and all statutory filings.
How do you track deadlines?▾
We maintain a compliance calendar and send proactive reminders.

Compliance & governance

Further reading

Field-tested explainers from the WinCore team - pulled from the blog so you have the statutory context next to the service page.

Explore the full WinCore blog →