1
Employee Data Handover
Submit your employee master file, salary structures, and attendance records using our secure intake form.
1 day
Professional Service
Payroll Outsourcing Sri Lanka
Outsource your monthly payroll, EPF/ETF, APIT, and statutory compliance to WinCore's Colombo-based specialists, from LKR 1,500/employee/month
Your monthly payroll runs on time without your HR team touching statutory filings. WinCore handles salary calculations, EPF/ETF contributions, APIT deductions, and payslip delivery: every cycle.
On-time payroll. No EPF/ETF surcharges. No incorrect payslips. WinCore owns the complete cycle. Salary calculations, APIT, statutory filings, and payslip delivery.
Every payroll cycle includes bank transfer files, EPF/ETF payment schedules, APIT remittance confirmations, and full audit-trail documentation.
Starting from LKR 1,500 per employee/monthMonthly Managed Service
Accuracy target
99%+ payroll precision
Compliance
EPF, ETF, APIT managed
Coverage
Employee lifecycle support
Submission rhythm
Monthly statutory cycle
Led by Dilrukshi Jayawardena, CGMA (CIMA), Cert. HRM: Head of Payroll & Labour Compliance
Content last reviewed: June 2026
What is payroll outsourcing in Sri Lanka?
Payroll outsourcing means delegating your monthly salary calculations, EPF/ETF contributions, APIT deductions, and statutory submissions to a specialist team. In Sri Lanka, every employer must remit EPF (20% of gross: 12% employer, 8% employee) and ETF (3% employer) to the Central Bank and ETF Board by the last working day of the following month. WinCore handles the full cycle, covering payslip generation, bank transfer files, regulatory remittances, and IRD documentation, so your HR team stays focused on people, not paperwork.
Want the service detail rather than a full handover? See payroll management services → for the inclusive service-detail page covering scope, pricing, and EPF/ETF/APIT mechanics.
What's Included
What payroll outsourcing includes
Everything you need for professional service delivery with no hidden costs or surprises.
Full Monthly Payroll Cycle
Salary calculations, payslip generation, and bank transfer files. Delivered on time every month.
EPF/ETF Management
Accurate 12% employer and 8% employee EPF calculations, plus 3% ETF. Submitted before statutory deadlines.
APIT Deduction & Remittance
Advance Personal Income Tax calculated per the IRD gazette and remitted on time to avoid surcharges.
Digital Payslips
Branded, compliant payslips with full earnings and deduction breakdown for every employee.
Leave & Gratuity Tracking
Integrated leave balance management and gratuity accrual for long-service employees.
Year-End Processing
Annual employee tax calculations, T10 certificate and Annual Statement of Employer preparation, and IRD submission support.
Payroll Reports & Audit Trail
Monthly payroll summaries, variance reports, and a full audit trail for IRD compliance reviews.
HR System Integration
Data exchange with your HR platform or attendance system. No duplicate entry.
Our Process
How a payroll handover works
Our streamlined workflow keeps projects on schedule, transparent, and measurable for every stakeholder.
1
Employee Data Handover
Submit your employee master file, salary structures, and attendance records using our secure intake form.
1 day
2
Payroll Configuration
Our team configures your payroll rules, including allowances, deductions, EPF/ETF rates, and APIT slabs. We then run a test payroll for your sign-off.
1-2 days
3
Monthly Payroll Run
We process salaries, generate payslips, and deliver bank transfer files and statutory contribution schedules by your agreed cut-off date.
2-3 days monthly
4
Statutory Filing & Remittance
EPF, ETF, and APIT remittances are filed before their respective deadlines. You receive confirmation with reference numbers for your records.
1 day monthly
Key Benefits
Why companies hand payroll to WinCore
Experience the advantages of working with Sri Lanka's leading professional service provider.
- Eliminate payroll errors and late EPF/ETF surcharges
- Your HR team spends time on hiring and people management, not payroll calculations and EPF deadlines
- IRD-compliant APIT calculations and remittances every cycle
- Confidential, secure payroll data handling under Sri Lankan data regulations
- Scale headcount up or down without changing your payroll setup
- Fixed monthly cost. No hidden fees for payroll runs or statutory filings
- Dedicated Colombo-based payroll desk, not an overseas call centre
- Work starts within 3-5 business days of document submission; full handover in 4-6 weeks
Client Success Stories
What our clients say
“WinCore stabilized our monthly payroll run and statutory filings from the first cycle. We have maintained on-time salary disbursements for nine straight months.”
Saman Perera
Tech Innovations Ltd
Signed testimonial gathered after the January 2026 payroll cycle and statutory filing review.
Verified: Feb 21, 2026
“Outsourcing the full monthly payroll cycle freed our HR team to focus on hiring. EPF/ETF and APIT submissions have been on time across nine cycles, with zero IRD or EPF surcharges since onboarding.”
Roshen Fernando
Apparel Export House (BOI registered)
Signed testimonial gathered after the February 2026 payroll accuracy and statutory compliance review.
Verified: Mar 21, 2026
Testimonial policy: quotes are displayed only after operational validation. Personal and company identifiers remain anonymized by default until legal and client content approvals are complete.
Get a free quote
Streamline payroll processing with expert support
Backed by our 30-day money-back guarantee
Compare your options on Why WinCore or review common delivery questions in our FAQ.
Frequently Asked Questions
Common questions about our service
What does payroll outsourcing include in Sri Lanka?▾
WinCore's payroll outsourcing covers the full monthly payroll cycle: salary calculations, EPF (20% split between employer and employee) and ETF (3% employer) contributions, APIT deductions, digital payslip generation, bank transfer files, statutory filing, and year-end T10 certificates with the Annual Statement of Employer. All work is managed by our Colombo-based payroll desk.
How much does payroll outsourcing cost in Sri Lanka?▾
WinCore's payroll outsourcing starts at LKR 1,500 per employee per month with a minimum engagement of 5 employees. There are no hidden fees for statutory filing, payslip generation, or bank transfer files. Use our free payroll cost calculator to estimate your total payroll cost including EPF, ETF, and APIT.
Is payroll outsourcing safe and confidential in Sri Lanka?▾
Yes. WinCore operates under a data confidentiality agreement covering all employee salary data. Payroll information is processed securely and never shared with third parties. Our systems follow industry-standard access controls and your data is stored within compliant infrastructure.
How long does it take to set up payroll outsourcing?▾
Work starts within 3-5 business days of WinCore receiving all required documentation (employee master file, salary structures, and attendance records), and full handover takes 4-6 weeks. A test payroll is run before the live cycle to verify accuracy.
Can WinCore handle payroll for large workforces in Sri Lanka?▾
Yes. WinCore manages payroll for businesses ranging from 5-employee start-ups to manufacturing operations with 200+ staff. Our process scales without additional overhead to your team. One point of contact, one monthly delivery.
What are the risks of managing payroll in-house in Sri Lanka?▾
In-house payroll in Sri Lanka carries statutory compliance risk: late EPF/ETF contributions attract a 5% per month surcharge; incorrect APIT calculations can trigger IRD penalties; and manual payroll errors create payslip disputes and leave liability. Outsourcing to WinCore transfers these risks to a specialist team with full audit documentation.
In-house payroll vs. outsourced payroll in Sri Lanka
Most Sri Lankan SMEs underestimate the true cost of in-house payroll. A dedicated payroll administrator costs LKR 60,000-90,000/month in salary alone, plus EPF/ETF, leave, and management overhead. WinCore's outsourced payroll starts at LKR 1,500/employee/month for a fully managed, compliant service.
| Factor | In-house | WinCore Outsourced |
|---|---|---|
| Monthly cost (20 staff) | LKR 60,000-90,000 (admin salary alone) | LKR 30,000 (LKR 1,500 × 20) |
| EPF/ETF compliance risk | High. Relies on staff knowledge | Managed - statutory deadlines tracked |
| APIT accuracy | Prone to slab errors | IRD gazette applied every cycle |
| Scalability | Hire more staff as headcount grows | Same fixed per-employee rate |
| Audit trail | Depends on internal process | Full documentation every month |
| Setup time | 2-4 weeks to hire and train | Work starts in 3-5 business days with WinCore |