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Payroll Management Services Sri Lanka

Full monthly payroll. EPF/ETF, APIT, payslips, and statutory filing. From LKR 1,500 per employee/month

Every employee is paid accurately on the agreed date. EPF, ETF, and APIT are calculated, reconciled, and remitted by their statutory deadlines, with audit-trail documentation retained for every cycle.

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WinCore manages your full EPF/ETF, APIT, and payslip workflow month-to-month. Keeping contributions current, payslips accurate, and every statutory deadline met.

Every payroll cycle includes EPF/ETF payment schedules, APIT remittance confirmations, and bank transfer files, with audit-trail documentation for IRD compliance.

Starting from LKR 1,500 per employee/monthMonthly Service
Accuracy target
99%+ payroll precision
Compliance
EPF, ETF, APIT managed
Coverage
Employee lifecycle support
Submission rhythm
Monthly statutory cycle

Led by Dilrukshi Jayawardena, CGMA (CIMA), Cert. HRM: Head of Payroll & Labour Compliance

Content last reviewed: June 2026

What does payroll management cover in Sri Lanka?

Payroll management covers the full monthly salary cycle: calculating basic pay, overtime, and allowances; deducting EPF (8% employee), APIT, and other statutory amounts; generating payslips; creating bank transfer files; and remitting EPF (12% employer), ETF (3% employer), and APIT to the relevant authorities by their statutory deadlines. WinCore's managed payroll service handles every step on a fixed monthly retainer, removing the compliance administration burden from your finance and HR teams.

Looking to fully outsource your payroll function rather than license a tool? See WinCore Payroll Outsourcing → for the dedicated outsourcing landing page with cost comparison and onboarding timeline.

Get a payroll quote for your headcount
What's Included

Payroll services included every month

Everything you need for professional service delivery with no hidden costs or surprises.

Monthly salary processing

Basic pay, overtime, shift allowances, and deductions calculated for each employee. Bank transfer file ready for approval by the 25th.

EPF/ETF calculation and remittance

Employee 8% and employer 12% EPF plus employer 3% ETF calculated per employee, reconciled against payroll registers, and remitted before the statutory deadline.

APIT computation and remittance

Progressive APIT computed against the LKR 1.8 million annual personal relief, remitted to IRD by the 15th, coordinated with the WinCore tax desk.

Employee payslips

Itemised payslips showing gross pay, each deduction, and net salary. Issued digitally before payment date.

Employer payroll reports

Monthly cost summary, variance report against prior month, and statutory remittance schedule, so HR and finance see the same numbers.

Statutory filing and audit trail

EPF/ETF and APIT payment evidence retained with payroll registers. Ready for any EPF Board or IRD inspection without reconstruction.

Employee master records

NIC, TIN, bank account, and contract details maintained centrally. New hires and leavers updated within one business day of notification.

Leave impact calculations

Annual, sick, and casual leave deductions calculated per the Employment Act and your internal policy. No manual adjustments required.

Year-end APIT and T10 certificates

Annual APIT return prepared for IRD submission by 30 April. T10 certificates issued to every employee before the statutory deadline.

Compliance handled monthly

EPF, ETF, and APIT payroll filing support

Sri Lankan payroll lives or dies on three statutory rails: EPF (Employees' Provident Fund), ETF (Employees' Trust Fund), and APIT (Advance Personal Income Tax). WinCore runs the monthly cycle end to end: 8% employee deduction, 12% employer EPF, 3% employer ETF, and the progressive APIT computation against the LKR 1.8 million annual personal relief. Each month you receive payslips, employer remittance schedules, and IRD-ready PAYE listings.

Every contribution is reconciled against the bank transfer file before sign-off, with audit-trail evidence retained for any IRD or EPF inspection. Late surcharges are absorbed inside the service when delays are on our side, a quiet but important risk transfer.

Want to verify the numbers yourself? Use the salary calculator to model net pay and total employer cost, then ship the result straight into a managed payroll engagement.

Our Process

How payroll onboarding works

Our streamlined workflow keeps projects on schedule, transparent, and measurable for every stakeholder.

1

Payroll onboarding

You share employee master files, salary structures, and attendance records. We configure the payroll system and confirm the first live cycle date. Work starts within 3-5 business days.

3-5 days

2

Monthly payroll run

Salaries, overtime, allowances, and deductions calculated per employee. Bank transfer file and payslips ready for your approval by the 25th.

2-3 days monthly

3

Statutory remittance

EPF, ETF, and APIT calculated, reconciled against payroll registers, and remitted to the relevant authorities before their statutory deadlines.

1 day monthly

4

Payroll reports and audit trail

Monthly cost summary, variance report, and statutory payment evidence issued to HR and finance. Retained for EPF Board or IRD inspection.

1 day monthly

Key Benefits

Why Sri Lankan employers outsource payroll to WinCore

Experience the advantages of working with Sri Lanka's leading professional service provider.

  • Payroll closes by the 25th every month. Bank transfer file ready for your approval
  • EPF/ETF and APIT remitted before statutory deadlines. No 5% per month surcharges
  • Manual payroll corrections drop to near zero after the first full cycle
  • Every employee receives an itemised payslip before payment hits their account
  • Your HR team stops spending two days a month on payroll administration
  • Sri Lankan Employment Act and Labour Law compliance built into every calculation
  • Payroll data handled under NDA with role-based access controls in place
  • One named CIMA-qualified payroll manager answers questions directly via WhatsApp
Client Success Stories

What our clients say

Illustrative payroll compliance review scene with employee cost reports and submission checklist
4.5 out of 5 stars
“They manage payroll for 50+ staff with clear variance reporting each month. Manual payroll corrections dropped significantly after onboarding.”
Kamali Silva
Manufacturing Solutions
Signed testimonial gathered after the February 2026 payroll accuracy and cost review.
Verified: Mar 7, 2026

Testimonial policy: quotes are displayed only after operational validation. Personal and company identifiers remain anonymized by default until legal and client content approvals are complete.

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Compare your options on Why WinCore or review common delivery questions in our FAQ.

Frequently Asked Questions

Common questions about our service

What is EPF and ETF in Sri Lanka?▾
EPF (Employees Provident Fund) and ETF (Employees Trust Fund) are mandatory statutory contributions under Sri Lankan labour law. Employers contribute 12% of gross monthly salary to EPF and 3% to ETF. Employees contribute 8% to EPF. Contributions must reach the EPF by the last working day of the following month; late payments attract surcharges.
How is EPF calculated in Sri Lanka?▾
EPF in Sri Lanka is calculated as a percentage of gross monthly earnings. The employee contributes 8% (deducted from salary); the employer contributes 12% on top. Combined, 20% of gross salary goes to EPF per month. Separately, employers pay 3% of gross salary to ETF. WinCore manages EPF/ETF filing from LKR 1,500 per employee per month.
What are the penalties for late EPF/ETF filing in Sri Lanka?▾
Late EPF/ETF contributions attract a 5% per month surcharge on the outstanding amount under Sri Lankan labour law. The EPF Board may levy additional penalties for persistent non-compliance. The deadline for contributions is the last working day of the month following the salary month. WinCore's payroll team ensures contributions reach EPF and ETF on time every cycle.
How does payroll processing work in Sri Lanka?▾
Sri Lanka payroll processing involves calculating basic salary, overtime, allowances, and deductions; computing EPF/ETF and APIT contributions; generating payslips; creating bank transfer files; and remitting statutory contributions to EPF, ETF, and IRD. WinCore handles the complete monthly payroll cycle from LKR 1,500 per employee.
What documents are needed for payroll in Sri Lanka?▾
To set up payroll in Sri Lanka you need employee master files (NIC, TIN, bank account details), salary structures, attendance and overtime records, and leave schedules. WinCore provides a complete payroll onboarding checklist, and work starts within 3-5 business days of receiving all documentation.

Payroll management services in Sri Lanka: what is included and what it costs

Each month WinCore processes salaries, overtime, allowances and deductions; calculates and remits EPF (8% employee, 12% employer) and ETF (3% employer); computes and remits APIT; issues itemised payslips; and sends employer payroll reports with the statutory remittance schedule. At year end we prepare the annual APIT return and T10 certificates. The bank transfer file is ready for your approval by the 25th.

Payroll support starts from LKR 1,500 per employee per month, with a minimum of 5 employees. If you want to hand over the whole payroll function, compare the scope on our payroll outsourcing service page. To check one salary first, the salary calculator shows net pay, EPF, ETF and APIT for a gross monthly salary.

What are EPF and ETF?

EPF (Employees' Provident Fund) is Sri Lanka's primary retirement savings scheme established under the EPF Act No. 15 of 1958. Employers contribute 12% of gross salary and employees contribute 8%, totalling 20% per month remitted to the Central Bank of Sri Lanka. Contributions must reach the Central Bank by the last working day of the month following the salary month; late payments attract a 5% per month surcharge.

ETF (Employees' Trust Fund) is a separate social security scheme under the ETF Act No. 46 of 1980. Employers contribute 3% of gross salary. No employee deduction applies. ETF is payable to the ETF Board by the last working day of the following month.

Estimate contributions with the EPF/ETF Calculator →Calculate SET obligations →

APIT management for employer payroll teams

Payroll accuracy depends on more than payslip generation. Employer teams also need a repeatable APIT workflow for calculations, remittances, declarations, and annual reconciliations. Use our APIT filing playbook to align salary processing with current filing controls.

Read the APIT annual return filing guideCoordinate payroll with our tax compliance team

EPF/ETF contribution controls for monthly payroll cycles

EPF/ETF accuracy depends on timely employee-master updates, allowance classification, and month-end reconciliation before payment cut-off. We run a control checklist that ties payroll registers, contribution schedules, and payment evidence together for audits.

Read the EPF/ETF contribution guideReview monthly payment procedures

Statutory context

Further reading

Field-tested explainers from the WinCore team - pulled from the blog so you have the statutory context next to the service page.

Explore the full WinCore blog →